ERA Meetings Press & Media Policy

I. General Rules 

Any press representative (journalist, reporter, photographer, film crew member etc.) must adhere to the guidelines outlined in this policy. Everyone who applies for a press pass must accept the ERA Press Policy. 

• Press representatives who receive embargoed material must understand that this is for their individual use and must not distribute the embargoed information to anyone else before the embargo is lifted 
• For any embargo-related questions, please contact the ERA Press Office (press@era-online.org) for clarification before releasing the information 
• If the ERA Press and Media Policy is violated by an individual/ party, ERA may seek to take legal action against those concerned. Furthermore, the individual/ party concerned will be asked to immediately leave the ERA Meeting and will be denied access to the ERA Meetings and all ERA events for the subsequent 5 years 
• The ERA logo and the ERA Meetings logos are the property of ERA. They cannot be used without requesting permission beforehand. To request permission, please contact the ERA Press Office (press@era-online.org) and state how you would like to use the ERA logo 
• ERA does not make its press database or registration lists available to third parties due to reason relating to data privacy protection 
• Everyone who applies for a press pass must acknowledge and accept the ERA Press Policy. Otherwise access to the ERA Meeting will be denied 

II. Registration 

• ERA will grant press credentials to journalists employed by accredited media organisations for the purpose of editorial coverage. Official industry spokespersons, staff and communications agents are not eligible for press registration 
• Journalists must submit either a valid press/media card OR, at least, a letter of assignment from their editorial office to verifying their attendance at the ERA Meeting 
• Company, media outlet business cards or membership cards are not accepted as credentials 
• The decision of the ERA Press Office is final regarding all press registration requests 

To register as press for the ERA Meetings, please email the ERA Staff (meetings@era-online.org) with the following information: 

1. Full name 
2. Prefix 
3. Nationality 
4. Country 
5. Name of the media organisation/publication you represent 
6. Email address 

IMPORTANT: You must attach a valid press/media card OR, at least, an appropriate letter of assignment 

All journalists attending the ERA Meeting and/or the press events are encouraged to send the Press Office a copy of their article within 2 months from the conclusion of the event. The copy can be sent to the Press Office via email at press@era-online.org 

III. Social Media Guidelines 

• All journalists are encouraged to read the ERA social media guidelines below. 
• The use of social media is widely encouraged at the ERA Meetings. Through the use of social media, we will promote an engaged online environment that is professional, respectful, and educational for all those interested in the ERA Meetings. We encourage people to like, comment and share the ERA social media posts as well as generate and share their own content (live-tweet, slides, posters, and exhibitor information, etc). 
• All social media users can follow ERA on the social media accounts linked below: 
• • X 

• • Facebook 

• • LinkedIn 

• • Instagram 

• • YouTube 

• • Threads 

IV. Social Media Rules

• All users can like, comment and share the ERA social media content 
• Comments and replies to ERA tweets and posts, and other users’ comments under ERA tweets and posts, must be done with respect, education and with constructive criticism 
• It is strictly forbidden to publish offensive, illegal, disrespectful, hateful and otherwise inappropriate comments, tweets and posts 
• ERA reserves the right to remove comments, tweets or posts it deems, at its sole discretion, to be inappropriate and that do not follow these Social Media rules. If content cannot be removed, it will be reported to social media platforms for violating that specific platform’s policies 
• ERA does not necessarily share the views of the authors of the articles/materials that it posts on its social media platforms 
• ERA does not offer medical advice on social media. Information in all its publications, including its website and social media, is of a general nature and should not be used for the diagnosis or treatment of specific individuals. ERA cannot engage in correspondence of any sort about such matters. ERA also cannot recommend or provide information about where, or from whom, to obtain healthcare services. For any medical problem or advice, a doctor or other appropriate healthcare professional should be consulted 
• We ask that comments and replies to the tweets and posts of @ERAKidney as well as those engaging with the conference are respectful towards the other participants 
• Pictures and videos shared at the ERA Congress can be generally taken during scientific presentations, for personal use only, and can then be used on social media. This is provided the speaker or presenter has not indicated that they do not wish for their content to be shared as indicated below. The commercial use of pictures and videos taken during the ERA Meetings is NOT allowed 
• No content from the ERA Meetings that could in any way identify a patient should be presented or shared on social media 

V. Services

Press registration includes: 

1. Access to all sessions 
2. Access to the exhibition centre 
3. Interviews arranged with KOLs, subject to availability (please contact the ERA Press Office 10 days prior to the Meeting). Media are not permitted to directly contact KOLs, and all media requests must come through the ERA Press Office 

VI. Filming/Photography/Recording Policy

1. Filming/recording is not allowed under any circumstances in all the sessions, or in the eventual exhibition area  
2. Photos taken during these sessions are only allowed for personal use and/or personal social media use 
3. Filming/photography in public areas (e.g. in front of the Meeting venue, in public corridors) is permitted, but we kindly ask that the privacy of the participants is respected 

VII. Embargo Policy 

• Only top line content of the presentations can be published before the event, with the aim to announce that the content will be presented at the given day/time. No results or data can be published at this stage 
• Information presented in oral presentations may not be released until the date and time of the presentation 

VIII. Governing Law and Jurisdiction 

All legal relationships between the parties relating to the ERA Press Policy shall be governed solely by English law. 

Last update: March 2025